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Assistant Project Manager

Mills Builders Inc.
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Assistant Project Manager & Operations Coordinator
Location: Sacramento, CA (Hybrid Field & Office)
Company: Mills Builders Inc.
Job Type: Full-Time

About Us

We are a full-scale residential remodeling firm in Sacramento dedicated to high-end craftsmanship, clear communication, and seamless project execution. We rely heavily on structured workflows and leverage JobTread as the central nervous system of our business. As we scale, we are elevating our internal infrastructure. We are looking for an ambitious, systems-minded professional to help build, refine, and drive the operational backbone of our company.

Job Summary

We are hiring an ambitious, process-driven Assistant Project Manager & Operations Coordinator who will take full ownership of project workflows, performance metrics, and field execution. In this role, you will do more than assist with daily site logistics—you will design and implement repeatable operating systems, establish critical operational Key Performance Indicators (KPIs), and maximize our utilization of JobTread. If you love building efficient systems and driving accountability, this position offers a direct growth path into senior operational leadership or a Lead Project Manager role.

Key Responsibilities

  • JobTread Systems Optimization:Serve as our internal JobTread champion. Build out cost catalogs, standardize schedule templates, automate workflows, and ensure 100% data accuracy from estimate to final invoice.
  • Standard Operating Procedures (SOPs): Design, document, and implement clear operating systems across the entire project lifecycle, from pre-construction intake to punch-list resolution.
  • KPI Development & Tracking: Establish, monitor, and report on core operational KPIs within JobTread, including schedule variance, budget vs. actual margins, trade partner reliability, and milestone completion rates.
  • Subcontractor & Crew Accountability: Align trade partners and in-house carpenters with company systems through proactive scheduling, quality checklists, and JobTread portal adoption.
  • Field Logistics & Procurement: Track long-lead items, coordinate material delivery sequences, and verify that job sites have the necessary resources to eliminate downtime.
  • Continuous Improvement: Regularly audit workflows to identify operational bottlenecks and present data-backed solutions to leadership.

Qualifications & Attributes

  • The "Implementer" Mindset: Obsessed with organization, structure, workflows, and eliminating operational friction.
  • JobTread Fluency: Prior experience with or a highly advanced aptitude for JobTread (or highly comparable systems like Buildertrend/CoConstruct) with a passion for mastering the platform.
  • Systems & Metrics Fluency: Demonstrated ability to develop checklists, process maps, and data-driven performance scorecards (KPIs).
  • Proactive Self-Starter: High degree of initiative; anticipates schedule bottlenecks and builds preventive solutions without waiting for line-by-line direction.
  • Remodeling Familiarity: 1 to 3+ years of experience in residential construction, remodeling, or operational project management.
  • Requirements: Valid California driver’s license, a clean driving record, and reliable transportation for job site audits throughout the greater Sacramento area.

Compensation & Benefits

  • Salary: Competitive base salary of [$68,000 – $85,000 / year] DOE.
  • Incentives: Performance-based bonus tied directly to operational KPI achievements.
  • Benefits: Medical, dental, and vision coverage.
  • Time Off: Paid holidays, paid sick leave, and flexible PTO.
  • Tools & Allowances: Vehicle stipend/mileage reimbursement, company laptop/tablet, and tech allowance.