Administrative Assistant

Enviroshield is a fully licensed and insured environmental services and construction company that has proudly served residential, commercial, and industrial clients since 1975. We are seeking a dependable, organized, and motivated Administrative Assistant to join our team and provide day-to-day administrative support in a fast-paced office environment.

The ideal candidate is detail-oriented, organized, and comfortable managing multiple tasks while maintaining a professional and friendly demeanor. This position involves frequent communication with both residential and commercial clients, contractors, vendors, and internal staff, so strong phone and communication skills are essential.

The successful candidate should have excellent computer and typing skills, strong time-management abilities, and the ability to prioritize tasks and meet deadlines while working both independently and as part of a team.

Responsibilities

Responsibilities include, but are not limited to:

• Answer and direct incoming phone calls in a professional and courteous manner.
• Take and accurately relay messages to the appropriate staff members.
• Respond to customer inquiries by phone, email, and in person.
• Provide general administrative support to project managers and office staff.
• Enter and maintain accurate customer and project information in the company database.
• Schedule appointments, site visits, inspections, and other project-related activities.
• Coordinate and communicate scheduling information with customers, field personnel, and project managers.
• Prepare, organize, and maintain electronic and physical files and records.
• Assist with the preparation of reports, correspondence, proposals, and other project documentation.
• Compose, format, and proofread correspondence, reports, and other business documents.
• Perform general data entry and ensure information is accurate and up to date.
• Maintain office supplies and inventory and assist with ordering as needed.
• Welcome and assist customers, visitors, and vendors at the office.
• Assist with general office organization and administrative tasks as needed.
• Maintain confidentiality and handle customer and company information appropriately.
• Work effectively in a busy office environment and adapt to changing priorities.
• Be comfortable working in an office environment where there may be loud communication or noise from heavy machinery.

Qualifications

• Previous administrative, office, customer service, or receptionist experience preferred.
• Strong verbal and written communication skills.
• Excellent phone etiquette and customer service skills are required.
• Strong computer skills and proficiency with Microsoft Office.
• Accurate typing and data-entry skills.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Ability to work independently while also contributing effectively to a team.
• Professional, dependable, and positive attitude.
• Experience working in the environmental, construction, engineering, or related industries is a plus, but not required.

What We're Looking For

We are looking for someone who is reliable, organized, personable, and willing to learn. The right candidate will be comfortable speaking with customers, keeping projects and information organized, and helping the office run efficiently on a daily basis.

If you enjoy a fast-paced environment, working with a team, and being an important part of day-to-day operations, we would like to hear from you.

Job Type: Full-time

Benefits:

• 401(k)
• Health insurance
• Paid time off

Experience:

• Customer service: 1 year (Preferred)

Ability to Relocate:

• Stratford, CT 06615: Relocate before starting work (Required)

Work Location: In person