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Business Support Specialist

Volvo Car USA
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Job Summary:   

The Business Support Specialist for Procurement & Supply Chain Americas provides high-level administrative support to the VP P&SC Americas and coordination to the organization. In addition to administrative duties and executive support, this individual will be coordinating and working on special projects. Manages non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external stakeholders and visitors as well as internal contacts at all levels of the organization. Independent judgement is required to plan, prioritize, and organize diversified workload as well as recommend changes in office practices or procedures.

 

Principal Responsibilities:

  • Plans and organizes general correspondence, memos, charts, tables, graphs, business plans, etc.
  • Creates and develops visual presentations, including management of organizational alignment.
  • Manages confidential and non-routine information on a regular basis. Maintains confidentiality of all corporate, personnel and research matters.
  • Schedules and organizes complex activities such as business schedules, meetings, conferences, travel, planning and coordinating multiple presentations, disseminating information and other departmental activities.
  • Establishes and maintains filing system for Purchase orders.
  • Responsible for analyzing the time schedule for the VP P&SC Americas and take action when prioritization/corrective measures are necessary.
  • Operate according to company compliance standards, terms, instructions, and business needs.
  • Create, maintain, and provide accurate up-to-date data and reports as requested by the Executive Leadership Team.
  • Provide information regarding project updates and status reports.

 

Job Specifications:                   

  • Bachelor’s Degree required.
  • Excellent computer skills in all office programs, proficient in Excel
  • Broad global business perspective and understanding
  • Initiative (both in daily work and to further develop role)
  • Excellent planning and organizing skills.
  • Strong attention to detail with excellent communication skills both verbal and written.
  • Ability to multi-task in a fast-paced environment

 

Competencies/Abilities:

  • Continuously works to protect and enhance Volvo’s reputation.
  • Carries out all duties and responsibilities with the utmost integrity and consistent with the highest ethical standards.
  • Remains flexible and responsive to changing conditions.
  • Uses both logic and intuition to reach appropriate conclusions.
  • Adjusts behavior style to match the demands of the situation.
  • Knows how the organization operates and knows its place with the larger context of the industry and marketplace.
  • Good communications skills and positive mindset.
  • Ability to work independently.
  • Excellent planning skills
  • Customer-oriented, service-minded
  • Outstanding interpersonal and relationship-building skills
  • Proven Project Management skills
  • Ability to work under pressure.
  • Highly driven and results-focused
  • Business and Performance Driven
  • Strategic understanding and thinking.
  • Talent in planning and leading own and other’s efforts.
  • Strong problem-solving skills (can identify and resolve problems in a timely manner).
  • Gather and analyze information skillfully.
  • Ability to prioritize work.
  • Able to effectively collaborate with peers in other functions with colleagues in other businesses or divisions.
  • Ability to utilize a PC to communicate, track trends and retrieve relevant information.
  • Ability to articulate complex issues.
  • Must be a self-starter and inspire employees and media contacts.
  • Collaborates: Builds partnerships and works collaboratively with others to meet shared objectives.
  • Drives results: Consistently achieves results, even under tough circumstances.
  • Self-development: Actively seeking new ways to grow & be challenged using both formal & informal development channels.
  • Builds trust: Gains the confidence and trust of others through honesty, integrity, and authenticity.

 

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

 

Volvo Car is an equal opportunity employer. The successful candidate must be legally authorized to work in the US without sponsorship.