Procurement Manager

Position: Procurement Manager (JobID 5129)
Location: Administrative Office
Benefits Eligible: Yes
Effective Date: approx. July 1, 2024

Are you passionate about helping ALL students learn in a collaborative environment? If so, we may have the career for you! Downingtown Area School District is excited to announce an opening for a Procurement Manager to join our Business Office team. This position will be located at the district administrative office, and is a full-time, permanent contract.

At DASD, we are committed to sharing values of diversity and inclusion in order to achieve and sustain excellence in education. As a diverse district, we continually seek ways to strengthen our educational environment. We believe that we can best promote excellence by recruiting and retaining a diverse group of staff who bring various backgrounds and perspectives. Our ability to create and maintain a climate of respect is critical to attaining the best teaching and learning environment.

At Downingtown Area School District we value our employees. We seek to hire new staff who:

• Communicate openly to build relationships and trust  
• Partner with team members to see the TEAM succeed
• Demonstrate a growth mindset and seek ongoing opportunities for growth
• Embrace and support a safe and inclusive environment
• Eagerly and enthusiastically support student learning
• Strive to be kind and reflective
• Focus on the solution and put people first
• Lead by example!

If you want to be part of our “Downingtown Proud” team - please apply! Help us with our mission to educate all students to meet the rigorous challenges of a global society.

Job Summary: Oversees and coordinates district purchasing function. Coordinates various business office services.

Qualifications: To successfully perform this position, a person must be able to perform each primary duty satisfactorily. The qualification requirements listed below represent minimum levels of educational achievement, training, skills, and/or ability necessary.

• Bachelor’s degree in related field (Finance, Accounting, Business, etc.)
• Three (3) years of experience in accounting, finance, purchasing, or related business function. School district experience a plus.
• Proficiency in the use of technology for individual and system management, communication, and research.
• Effective communication (verbal and written) and interpersonal skills with the ability to diplomatically interface with students, parents, visitors, and staff.
• Proficient organizational skills, punctual, and the ability to meet deadlines.
• Uses good judgment, able to react to immediate changes in work priorities, self-directed, and able to take initiative where appropriate.
• Ability to maintain stability of attitude and perform competently under pressure.
• Demonstrate effective conflict resolution and customer service skills for interaction with customers, vendors, and co-workers.
• Ability to be relied upon to complete responsibilities effectively and to work well within a team environment.
• Must successfully complete and maintain compliance with all federal and state background and criminal record check requirements
  • Click here for more information about required clearances
• Candidate must adhere to all local, state, federal, and school code requirements for employment

Duties & Responsibilities:  (Abbreviated - Please review the attached Job Description for more details on this specific opportunity)

• Oversee and coordinate district purchasing functions.
• Act as primary liaison with vendors on purchasing issues.
• Research vendor options to secure optimal price and quality for products and services.
• Process purchase requisitions on a daily basis and follow up on open purchase orders.
• Responsible for managing online ordering processes (Amazon and Office Depot).
• Ensure district purchases are compliant with all laws and regulations.
• Maintain communication with schools and departments on various issues, providing information for purchases and services needed. Verify proper accounts on requisitions.
• Responsible for all furniture ordering throughout the district.
• Assist with review and analysis of budget variances.
•  Responsible for disposal of real property and surplus equipment in accordance with state and federal agencies and by the procedures/policies of the school district.
•  Coordinate various business office services.

Salary 2024-2025:
Starting rate $84,615 - $105,768 annually
*Placement upon salary scale is dependent upon years of experience in similar position and will be prorated based upon start date.

Schedule:
7 hours per day based upon district-approved calendar
260 days per year

Summary of Benefits:

Select Health Benefits a la carte - Only pay for what you need

• Medical Coverage through IBX - PPO plans only
  • No Primary Care Physician necessary
  • No referrals required
  • IBC has extensive local and national networks
• Prescription Coverage through CVS/Caremark
• Dental Coverage - Delta Dental Active PPO
  • Allows use of in-network and out-of-network providers
• Vision Coverage - Vision Benefits of America (VBA)

Eligibility - No Waiting Period
All employees may enroll in the district’s health benefit plans effective with their date of hire into the benefit eligible position. 

Eligible Dependents
A legally married spouse as defined by PA law and children up to age 26 may enroll in the District’s health benefit plans.

New Hires or Newly Eligible
You have 31 days from the date that you are benefit eligible to make your elections. If you do not make elections during this time, you will only be enrolled into any benefit that is provided by the District at no cost to you.

Flexible Spending Accounts
Benefit eligible employees have the opportunity to elect to participate in a Flexible Spending Account. DASD offers both a Healthcare Spending Account and Dependent Care Spending Account. This benefit allows you to set aside pre-tax dollars to pay for out of pocket eligible healthcare and dependent care expenses.

Support for the Whole You

• Fitness Program
  • Receive $150 back when you complete 120 workouts at an approved fitness facility within 365 days. www.ibx.com/reimbursements
• Nutritional Counseling
  • Up to 6 free visits per calendar year with a registered dietitian.
• Employee Assistance Program
  • Health Advocate is a free, confidential program that offers EAP+ Work/Life benefits to help you address difficulties in your life by providing short term assistance with personal, family, and work issues. In addition, it simplifies the navigation of the health care system by helping you find the right doctors, resolving billing and insurance claim issues, explaining benefit coverages, helping your parents or in-laws with the complexities of Medicare, and much more! 
• Telemedicine
  • The telemedicine benefit through SwiftMD is offered to ALL DASD employees at no cost to you. The telemedicine benefit allows for consultations with US board-certified doctors over the phone or online, from your home, office, or on the road. These physicians can diagnose, recommend treatment, and submit prescriptions to your pharmacy of choice. 

Retirement - Member of State Pension System (PSERS)
As a PSERS member, you'll join with over a half million fellow public school employees who are also members.  You'll contribute to your own personal PSERS retirement account and have a safe and secure benefit payment(s) from one of the largest public retirement plans in the nation.

Student Loan Forgiveness
All DASD employees are eligible to apply for loan forgiveness through the federal government’s Public Service Loan Forgiveness program. Find out more here: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

 

Basic Life and AD&D Insurance
DASD provides group term life insurance and accidental death and dismemberment (AD&D) coverage at no cost to you. The plan includes double indemnity for accidental death and dismemberment.

Optional Life Insurance 
You may also purchase additional life insurance as a supplement to the company paid benefit. 

Income Protection Benefits
DASD provides income protection insurance at no cost to you. This provides income if you are disabled and unable to work. The benefit begins on the 61st day of disability or illness or the exhaustion of your sick days, whichever is later. Pays 60% of your basic monthly pay, up to $10,000 per month

Life Benefit
Pays 3x your basic annual salary up to maximum of $800,000

Executive Flexible Benefits Plan
You are provided a reimbursement account, equivalent to 2.5% of your annual base salary, up to a maximum of $2,500. You can use this money to fund your share of employee contributions for healthcare coverage and/or other eligible expenses. 

Insurance Waiver
You may waive coverage for yourself and eligible dependents under the district’s health insurance plan and receive a payment representing a portion of the premium, which the district would have paid. Depending upon coverage waived, administrators are eligible to receive up to $2,200 annually.

Tuition Reimbursement
100% of tuition for all graduate or doctoral courses, if grade of ‘B’ or better is attained. Cap $15,000/yr

TSA MATCH

• Group 4 - up to 3% of salary

Paid Time Off

• 12 sick days annually
• 3 personal days annually
• 20 vacation days annually; 1 additional day per year to a max of 30 days after 10 years as an administrator; can accrue up to a maximum of 50 days
• Vacation payout for unused days - up to 10 days annually
• 19 paid holidays per year

Retiree Benefits

• Health Insurance: Can purchase insurance for retiree and spouse until the lesser of 10 years or age 65 for medical, prescription, dental and vision. Health contributions will be the greater of the DASD Act 93 contribution or co-pay equal to PSERS premium assistance. To qualify, employee must be age 55 or have 35 years of service, retired under PSERS and have worked as a DASD administrator for 10 years.
• Life Insurance
• Group 4 - 2 times annual salary until lesser of 10 years or age 65
• Personal Days Payout
• Sick Days Payout

Salary Increases

• Based on performance; up to 3% per year

Merit Pay

• Based on completion of 2 goals; up to 1% per year

EOE