Administrative Services Manager (Behavioral Health)

Administrative Services Manager (Behavioral Health)

Job ID: 107599

Location: Oregon City, Oregon

Full/Part Time: Full Time

Regular/Temporary:Regular

CLACKAMAS COUNTY CORE VALUES

Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:

• Service

• Professionalism

• Integrity

• Respect

• Individual accountability

• Trust

By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT.

https://www.clackamas.us/countyadmin/spirit

Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply.

CLOSE DATE

This Job Posting closes at 11:59 p.m. (Pacific Time) on Wednesday, September 18, 2024.

PAY AND BENEFITS

Annual Pay Range: $97,870.72 - $132,125.30

Hourly Pay Range: $47.053231 - $63.521781

Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.

Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.

We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.

Employee benefits become effective the first of the month following an employee's date of hire.

Attractive benefits package and incentives for employees in regular status positions are detailed below.

Generous paid time off package, including:

• 16 hours of vacation accrual per month

• Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with http://dochub.clackamas.us/documents/drupal/a51ff5d3-d243-49ba-aa11-15324f4c0bf8! This means you have access to vacation time at time of hire.

• 8 hours of sick accrual per month

• 10 paid holidays and 1 personal day per year

Other Benefits:

• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):

• Employer-paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.)

• OPSRP members get vested after five years of contributions or when they reach age 65

• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage

• A Choice of Dental Plans

• Robust EAP and wellness programs, including gym discounts and wellness education classes

• Longevity pay

• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan

• A variety of additional optional benefits (see links below for additional information)

This is a full time non-represented group 2 County position

https://dochub.clackamas.us/documents/drupal/89bed039-1cd2-4362-87d1-58972a37473b

http://www.clackamas.us/des/benefits.html

JOB DETAILS AND QUALIFICATIONS

The Behavioral Health Division of the Department of Health, Housing and Human Services (H3S) is looking for an experienced professional with advanced financial, administrative and management skills to provide leadership, program development and monitoring and coordination of the multiple financial and administrative functions within the division. The Finance & Administration Manager will plan and oversee administrative and business functions including: budgeting, financial reporting and analysis, accounting, purchasing and public procurement, contract administration, grants administration, payroll and shared services management, microcomputer programming, personnel management and act as liaison to other departments and divisions.

The candidate in this position will need to be a strong communicator, cultivate and maintain positive, collaborative relationships and be client-focused by demonstrating the commitment to fulfilling client needs. The ideal candidate will possess a mix of both technical and soft skills demonstrating effectiveness in streamlining business and program operations with a strong understanding of public procurement, purchasing and budgeting in the public sector, along with a financial systems background working within a health care environment

The Finance & Administration Manager reports to the Director of the Behavioral Health Division, provides direction to other division managers on policy issues, as well as supervises the Administrative Services Team.

Required Minimum Qualifications/ Transferrable Skills:*

• A minimum of seven (7) years of relevant experience that would provide the required knowledge and skills to perform the responsibilities of the position. (A minimum of two (2) years' experience must include supervisory experience)

• Experience in budget development and monitoring

• Experience in procurement & contract administration and monitoring

• Experience with financial reporting and analysis

• Ability to work independently as well as collaboratively with internal and external team members

• Ability to handle a wide range of situations and circumstances effectively, positively and professionally

• Ability to establish priorities, organize tasks and projects and work independently

• Computer proficiency with MS Office (Excel, Word, PowerPoint, Outlook, Teams, etc.)

Preferred Special Qualifications/ Transferrable Skills:*

• Thorough knowledge of Federal, State, and local laws, ordinances, and regulations pertaining to management in government agencies in the State of Oregon

• Public procurement and purchasing

• Budgeting in the public sector

• Experience working in a health care environment

Pre-Employment Requirements:

• Must pass a criminal history check which may include national or state fingerprint records check

• Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. http://dochub.clackamas.us/documents/drupal/828106a0-265a-47cc-a3a6-0a2c8b028673

*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

TYPICAL TASKS

Financial and Administrative Management

• Leads financial and administrative functions within the Division, including budgeting, financial reporting, accounting, procurement, contract and grant administration, payroll, and shared services.

• Coordinates the preparation and updates of the annual Division budget, ensuring accuracy and balance.

• Directs revenue forecasting to support staffing and program operations.

• Oversees the preparation of annual revenue and expense projections.

• Prepares and presents accurate financial reports for Department and Division Leadership teams.

Contract and Revenue Management

• Oversees Contract Administration, including processing contracts, amendments, and renewals in a timely manner.

• Manages the full contract cycle, coordinating with County Counsel, Risk Management, Central Procurement, and obtaining necessary approvals.

• Assists with or independently negotiates selected contracts.

• Manages revenue agreements, including intergovernmental agreements with local, state, and federal agencies.

• Oversees core revenue contracts and subcontracts tied to funding, ensuring accurate reporting, monitoring, and reimbursement.

Grants and Compliance Oversight

• Oversees the Division's grants management and compliance monitoring process.

• Coordinates grant proposals, submissions, and evaluation requirements.

• Manages and monitors online reporting modules for federal and other funders.

• Develops and monitors sub-recipient grant agreements in collaboration with the Central Finance team and contractors.

• Coordinates with auditors to ensure compliance and maintains grant files.

Program and Personnel Management

• Oversees program development, client management systems, and personnel management.

• Oversees program support functions, including clerical support, administrative needs, billing, and Client Management system maintenance.

Strategic Analysis and Process Improvement

• Provides financial analysis and recommendations as part of the Division Executive Management team.

• Participates in department-wide financial teams focused on process improvement and documentation.

REQUIRED KNOWLEDGE AND SKILLS

Knowledge Of:

• Principles and practices of public administration, including management analysis, organization design, budget, grant and contract administration, and personnel management.

• Participative management theories and government financing methods and funding sources.

• State and local government operating methods and procedures.

• Techniques of negotiation and public relations.

Skills and Abilities:

• Plan, organize, direct, and supervise administrative services programs; formulate and evaluate policies, procedures, and budget requests; and administer fund distribution according to budgets or grants.

• Compile and analyze data to develop recommendations and design and implement systems for efficient operations.

• Communicate effectively and maintain relationships with elected officials, government agencies, County employees, and the public.

• Direct staff to enhance quality and productivity, incorporate team input into decision-making, and adapt to changes desired by citizens and County staff.

• Interpret and apply federal, state, and local legislation and oversee the work of supervisory, professional, and administrative support personnel.

WORK SCHEDULE

This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location.

EXPLORE CLACKAMAS COUNTY

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.

http://www.clackamas.us/

http://www.clackamas.us/onboarding/

https://www.mthoodterritory.com/

ABOUT THE DEPARTMENT

The Clackamas County Behavioral Health Division strives to provide excellent mental health, substance use, care coordination, forensic, and peer services to those individuals who receive the Oregon Health Plan, Medicare or are uninsured and living in Clackamas County. Services are either provided by our own staff or through referral to partner providers located throughout the county.

http://www.clackamas.us/behavioralhealth/

Behavioral Health is a Division of the http://www.clackamas.us/h3s/

Health, Housing, and Human Services (H3S) consists of six divisions, dedicated to ensuring health families and strong communities in Clackamas County.

Mission Statement: We lead and learn with equity in serving individuals, families, and communities by providing access to high quality healthcare, housing, and services that strengthen social and economic resilience.

Vision Statement: Individuals, families, and communities are resilient and thriving.

H3S is committed to improving programs and ensuring better outcomes for the people served, and focuses on the following goals:

• EMPOWERED AND THRIVING STAFF - H3S staff are empowered, engaged and have a sense of belonging while being valued and supported to thrive.

• EQUITY DRIVEN SERVICES - H3S promotes and provides accessible, equitable and culturally responsive services.

• ORGANIZATIONAL EXCELLENCE & CONTINUOUS QUALITY IMPROVEMENT - H3S operates consistently, efficiently and effectively as a cohesive department, using our individual and collective skills and expertise.

APPLICATION PROCESS

Clackamas County only accepts online applications.

Help With Your Application:

https://dochub.clackamas.us/documents/drupal/6b3147a3-bf84-4f52-8238-64a37e936b4f

https://www.clackamas.us/jobs#helpwiththeapplication

If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:jobs@co.clackamas.or.us?subject=Application%20Materials%20Question. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).

HOW TO CLAIM VETERAN'S PREFERENCE

https://www.clackamas.us/des/jobs.html

https://dochub.clackamas.us/documents/drupal/a67ee11c-861c-4126-aa5a-4dec6174f6eb

VISA SPONSORSHIP

Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.

EQUAL EMPLOYMENT OPPORTUNITY

Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.

RECRUITING QUESTIONS?

Jenn Johnson, Recruiter

mailto:JJohnson2@clackamas.us

To apply, visit https://apptrkr.com/5604400

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